Similarly, "Cardinal" and " Cardinal" won't sort together. In other words, the terms "Cardinal" and "cardinal" aren't the same both will appear in your index. Index tags are case- and space-sensitive. My advice is to tag after you're done writing, editing, and formatting the document.
More importantly, the visual tags are distracting to the creative process.
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Whether you tag as you write or after the document is done is also up to you, although giving the index your full attention after the writing is done might produce a more thorough index. Your readers will adjust to your choices quickly enough if you're consistent. There's no right or wrong, unless your content dictates otherwise. Will you index the table of contents and other headings?.
This type of reference can be annoying, so use them wisely. Instead of finding nothing, the index refers the reader to another entry. A See reference points to the correct location for a reference that isn't defined at that location. You'll often see cross-references, which come in two flavors: See and See also. It takes more effort or your part, but the results are more helpful to readers. When you generate the index, Word uses those tags to determine what makes the index. This type of index requires an expertise in the subject because you tag the entries in the actual document. You'll create a concordance only when you have a specific reason for doing so, and we won't cover the process for creating a concordance in this article.Ī mark-up index takes more planning but produces a more intuitive and context-reliable reference. An index shows the result of some analysis or knowledge of the work. What's the difference? A concordance is a collection of words whereas an index lists (related) items that have meaning within the context of the written work. A concordance is an alphabetical index of the principal words in a book or document an index is a list or relative entries in alphabetical order. Word will help you create a concordance or a mark-up index. Although Word's indexing feature is powerful and easy to implement, the key to a good index is more plan than execution. A little backgroundĪ good index is more than a list a good index is intuitive and consistent, and that takes a specialized skill. Figures and instructions are in Word 2010, but you should have no problem applying instructions to Word 2003 through 2013.
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When working through the indexing example, you can use any document - or you can download the example. In this article, we'll discuss the process for generating a helpful index in Word and some of the choices you'll need to make when deciding what goes in and what doesn't. Too many or too few entries will confuse and frustrate your reader. There are few rules to determine what an author should or shouldn't include in an index. An index, on the other hand, can be helpful or disappointing, because the creation process isn't as established. A document's table of contents is predictable and generally reliable.
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